Automate Invoice
Processing with AI
Extract, validate, and organize invoice data in seconds — no manual entry required. Scale your finance team efficiently.
Or explore full dashboard instantly using the demo account.
Duplicate Detected
Match found: INV-9932
Manual invoice processing is slow, repetitive, and error-prone.
Copying Data
Endless copy-pasting into spreadsheets leads to typos and burnout.
Missing Duplicates
Paying the same invoice twice costs your company thousands of dollars.
Wasting Hours
Finance teams spend 60% of their time on admin work instead of strategy.
How It Works
Three simple steps to put your accounts payable on autopilot.
Upload or Import from Gmail
Upload PDFs directly or connect Gmail to import invoice attachments in a few clicks.
AI Extracts & Validates
Instantly extracts vendors, amounts, line items, and flags duplicate invoices automatically.
Review, Approve & Export
Approve or reject invoices as a team, then export to CSV, Excel, QuickBooks, or Xero.
Engineering Depth
The pipeline behind the automation
Not a basic AI wrapper. A full-stack document intelligence pipeline — from raw PDF to validated, structured data ready for your accounting system.
Ingest
PDF · Image · Email attachmentUpload a PDF or image directly, or connect Gmail via OAuth to auto-import invoice attachments. No forwarding rules or manual steps required.
OCR Extraction
Optical Character Recognition layerA dedicated OCR pass converts the document — including scanned images and low-quality photos — into machine-readable text while preserving layout structure.
LLM Parsing
Large Language Model structured extractionThe OCR text is passed to an LLM with a strict schema prompt. It returns structured JSON: vendor, invoice number, dates, amount, and line items — each with a field-level confidence score.
Validation
Schema & business rule checksEvery extracted field is validated against business rules — date formats, amount ranges, required fields. Invalid extractions are flagged for human review, never silently passed through.
Duplicate Detection
Multi-layer matching engineBefore saving, the invoice is checked against all existing records using a three-stage pipeline: exact rule matching, fuzzy string similarity, and semantic embedding comparison.
Key Features
Everything you need, nothing you don't. Keep it clean and moving fast.
AI Data Extraction
Extracts vendors, dates, amounts, and line items from any PDF or image invoice.
Duplicate Detection
Multi-signal matching catches identical and fuzzy duplicates before they get approved.
Gmail Import
Connect Gmail via OAuth and import invoice attachments directly — no forwarding needed.
Team & Approval Queue
Invite teammates, assign roles, and manage invoice approvals through a shared queue.
Export Anywhere
Download as CSV, Excel, PDF, or import-ready files for QuickBooks and Xero.
Line Item Extraction
Captures full table data with quantities and unit prices — not just the invoice total.
Feature Map
See the whole product, not just isolated tools
Strong home pages explain how a product works across the full workflow. Ledgix brings invoice capture, AI extraction, review controls, and accounting export into one system.
Capture
Bring invoices into the system quickly from files or inboxes.
Extract
Turn unstructured invoice files into usable accounting data.
Control
Reduce errors and keep finance workflows accountable.
Export
Move clean data into the tools your team already uses.
Review
Side-by-side review
Compare the original invoice file with extracted fields and correct values before final approval.
Realtime
Live processing updates
See uploads, processing results, duplicate alerts, and approval changes in real time.
Structure
Line-item capture
Capture structured table rows with quantities, unit prices, and subtotals instead of flat OCR text.
Accounting
QuickBooks and Xero import
Generate accounting-friendly output so finance teams spend less time reformatting and re-entering data.
Ops
Exception visibility
See failed processing, low-confidence fields, and flagged duplicates before they become downstream issues.
Not just OCR. A complete system.
Advanced Feature
Advanced Duplicate Detection Engine
Most tools do a simple invoice number check. Ledgix runs a three-stage matching pipeline that catches the duplicates other systems miss — before they ever reach approval.
Layer 1
Rule-Based Matching
Exact match on invoice number + vendor combination. Zero false positives — catches straightforward re-submissions instantly.
Layer 2
Fuzzy String Similarity
Token overlap and edit distance catch reformatted invoice numbers and vendor name variations (e.g. "AWS" vs "Amazon Web Services").
Layer 3
Semantic Embedding Similarity
Vector embeddings of invoice content are compared using cosine similarity — catches near-duplicate invoices even when numbers and dates differ.
From Invoice to Structured Data
Automate Invoice Processing in Seconds.
San Francisco, CA 94105
INVOICE
Forward or Drop PDF here
Waiting for invoice upload...
Extracted Data
Real Output
See exactly what gets extracted
Every field ships with a confidence score. Low-confidence extractions are flagged for human review — nothing passes through silently.
Built for Teams That Handle Invoices Daily
Accounting Firms
Scale without hiring
Process client invoices faster — without increasing headcount.
Freelancers
Stay organized effortlessly
Track and organize expenses automatically, no spreadsheets required.
Finance Teams
Reduce costly errors
Automate approvals and catch duplicate invoices before they slip through.
Ready to automate your workflow?
Join forward-thinking teams processing invoices securely and automatically. Start building your automated accounts payable pipeline today.